ABOUT US:

Scripps Research is ranked one of the most influential institutions in the world for its impact on innovation. We expand basic knowledge in the biosciences and use these fundamental advancements to develop profound innovations that improve wellbeing. Our educational and training programs mold talented and committed students and postdocs into leading edge scientists. Scientists in the institute's five academic research departments work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs to better human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION TITLE: Accounts Payable Specialist

POSITION SUMMARY:

We have an exciting opportunity for an Accounts Payable Specialist supporting the Finance department at Scripps Research in La Jolla, California, home to some of the world's most renowned scientists. This is a great opportunity for someone who is knowledgeable with the accounts payable process. This position will have the opportunity to showcase their knowledge and handling of the Accounts Payable process.

RESPONSIBILITIES AND DUTIES:

• Reconcile invoices to purchase orders and verifies pricing and quantity billed.
• Review invoice for proper tax rates, accrue use tax as necessary.
• Resolve price and quantity discrepancies with the labs and departments.
• Obtain approval for expenditures not previously documented from departments.
• Processes invoices and other requests for payment.
• Verify checks for accuracy (payee, address, amount, etc.).
• Investigate questionable invoices and purchase orders - takes appropriate steps to resolve.
• Investigate and resolve complex vendor and invoice issues.
• Reconcile monthly vendor statements.
• Understanding of 1099 reporting requirements.
• Maintain and audit current dollar balance on all existing purchase orders.
• Supply Supervisor with payment remittance change on existing vendors.
• Assist Procurement on problem purchase orders (i.e. new vendors without proper setup information).
• Interact with departments, labs, and vendors to resolve invoice issues as well as respond to inquiries.
• Responsible for managing, sorting, and allocation of physical or electronic AP related mail/emails.
• Fosters solid relationships with management and peers and liaises with outside consultants, TSRI personnel, and leadership.
• Answers and responds to phone calls, voicemail, messages, and email timely.
• Files documents as needed, completes, and maintains electronic records.
• Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

• High school diploma, (GED) required
• Associate degree in relatable field or Accounting Certification preferred.
• 4+ years of accounts payable experience demonstrating advanced understanding of accounting practices.
• Exemplary data-entry and 10-key skills.
• Proficient and advanced skills with Microsoft Office software, Adobe Acrobat Pro, and virtual meeting platforms, such as Zoom. Willingness to learn and implement new technologies as needed.
• Advanced organizational skills with high attention to detail and excellent customer service.
• Must be self-directed with the ability to work independently and prioritize multiple tasks.
• Ability to consistently meet deadlines and work under pressure with shifting priorities.
• Excellent written and verbal communication skills.
• Must maintain confidentiality and use discretion when dealing with sensitive issues and information.
• Must be able to work in a team environment and convey positive work ethic to complete any task as requested.