Research Program Administration Officer II

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Research Program Administration Officer II
Tucson, AZ, United States
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Research Program Administration Officer II
Posting Number req14031
Department Steward Observatory
Department Website Link
Location Main Campus
Address Tucson, AZ USA
Position Highlights

The department of Steward observatory seeks to fill a full-time position of a Research Program Administrative Officer II.

The selected candidate will assist Professor Daniel Apai in logistical and financial aspects of managing major NASA grant project "Alien Earths", as well as managing finances for a number of other grant accounts, including pre-award proposals and budgets, and post-award monitoring and reporting. Coordinate information dissemination to a team of over 40 US and international collaborators. Facilitate travel planning and process expense transactions. Facilitate meetings and events. Compile and publish newsletters and promotional materials, and manage Alien Earths website. Additional tasks supporting Dr. Apai's projects may be assigned.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

Duties & Responsibilities

Financial management:

  • Prepare cost and salary projections and analyses; prepare financial and administrative reports for administrative planning purposes; analyze and interpret financial data and other information.
  • Monitor and approve program expenditures ensuring that budget allocations are not overspent; review and authorize purchase of supplies, service and equipment within budgeted limits.
  • Assist with pre-award budget proposals; prepare monthly financial reports; interpret accounting data, analyze reports and recommend action to be taken.
  • Process p-card purchases, expense reimbursements, requisitions, purchase orders and
    payment to outside and third-party vendors.
  • Keep informed of regulations, policies and procedures set forth by university or outside governing agencies.


  • Facilitate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc.
  • Process travel authorizations (including international travel), travel advances and travel expense reimbursements.
  • Develop and facilitate workshops, meetings, and teleconferences including securing venues and managing audio/visual equipment.
  • Facilitate hiring of students and postdoctoral Research Associates.
  • Welcome and assist visiting researchers.

Communications and technology:

  • Develop, compile and write communications and promotional literature such as newsletter, brochures and flyers in both printed and electronic formats.
  • Maintain Alien Earths and Eden websites.
  • Offer problem-solving assistance to Dr. Apai and members of his research group. Answer questions regarding policy interpretation or refer to appropriate department person when unable to respond.
Minimum Qualifications
  • Bachelor's degree in an applicable field.
  • Minimum three years related work experience.
Preferred Qualifications
  • Experience with UArizona financial systems and processes
  • Experience managing federal grants in academic environment
  • Experience working independently and with problem solving
  • One year of financial management experience
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Research
Benefits Eligible Yes - Full Benefits
Rate of Pay DOE
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 8
Career Stream and Level PC2
Job Family Research Program Admin
Job Function Research
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date 4/3/2023
Expected End Date
Contact Information for Candidates
Open Date 3/13/2023
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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2019 The Arizona Board of Regents on behalf of The University of Arizona
Equal Opportunity Employer Minorities/Women/Vets/Disabled

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