The department of Steward observatory seeks to fill a full-time position of a Research Program Administrative Officer II.

The selected candidate will assist Professor Daniel Apai in logistical and financial aspects of managing major NASA grant project "Alien Earths", as well as managing finances for a number of other grant accounts, including pre-award proposals and budgets, and post-award monitoring and reporting. Coordinate information dissemination to a team of over 40 US and international collaborators. Facilitate travel planning and process expense transactions. Facilitate meetings and events. Compile and publish newsletters and promotional materials, and manage Alien Earths website. Additional tasks supporting Dr. Apai's projects may be assigned.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

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Financial management:

• Prepare cost and salary projections and analyses; prepare financial and administrative reports for administrative planning purposes; analyze and interpret financial data and other information.
• Monitor and approve program expenditures ensuring that budget allocations are not overspent; review and authorize purchase of supplies, service and equipment within budgeted limits.
• Assist with pre-award budget proposals; prepare monthly financial reports; interpret accounting data, analyze reports and recommend action to be taken.
• Process p-card purchases, expense reimbursements, requisitions, purchase orders and
  payment to outside and third-party vendors.
• Keep informed of regulations, policies and procedures set forth by university or outside governing agencies.

Logistics:

• Facilitate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc.
• Process travel authorizations (including international travel), travel advances and travel expense reimbursements.
• Develop and facilitate workshops, meetings, and teleconferences including securing venues and managing audio/visual equipment.
• Facilitate hiring of students and postdoctoral Research Associates.
• Welcome and assist visiting researchers.

Communications and technology:

• Develop, compile and write communications and promotional literature such as newsletter, brochures and flyers in both printed and electronic formats.
• Maintain Alien Earths and Eden websites.
• Offer problem-solving assistance to Dr. Apai and members of his research group. Answer questions regarding policy interpretation or refer to appropriate department person when unable to respond.

• Bachelor's degree in an applicable field.
• Minimum three years related work experience.

• Experience with UArizona financial systems and processes
• Experience managing federal grants in academic environment
• Experience working independently and with problem solving
• One year of financial management experience